Timekeeping Replacement Project

Project Overview

The CalTime timekeeping system is being replaced because vendor support will end in early 2027. To ensure continuity and improve the overall timekeeping experience, two replacement systems will be implemented in July and October 2026. The replacement/new systems were selected for their ability to meet timekeeping business needs and provide cost efficiency to the campus. Both of the new systems will provide new benefits for all campus employees.

The primary objectives of this project are:

Improve the user experience with easy-to-use, more intuitive systems
Ensure employee time is correctly recorded, approved, and reported to UCPath for accurate pay
Enhance the accuracy of timekeeping work rules and pay
Provide the most cost-effective means for campus timekeeping needs

For additional details on the project’s objectives, guiding principles, scope, timeline, and stakeholder impact, refer to the Timekeeping Replacement Project PowerPoint.

Which System Will You Use in 2026?

Employees Transitioning to Time Reporting System (TRS)

Most employees will use Time Reporting System (TRS). A small group determined by a contractual bargaining agreement and department will transition to CalKronos; those employees are listed below.

The majority of campus employees will transition to Time Reporting System (TRS) in October 2026, including:

All Staff (not listed in CalKronos)
All Academic employees
All Student employees

TRS is currently used by six other UC locations supporting the UC policy and union employees.

Employees Transitioning to CalKronos

A small group of approximately 1,500 employees with complex 24-hour shift pay requirements will move to the CalKronos system in July 2026. The employees moving to CalKronos are:

Employees in the following Unions:

Skilled Crafts (KB) - ACBCTC
Service Unit (SX) - AFSCME
Patient Care Technical (EX) - AFSCME
Police Officers (PA) and Police Sergeants (SA) – FUPOA

Additional employees:

Non-student UC Police Department (UCPD) employees who are paid bi-weekly
These additional job titles in Student Affairs Dining Services:
- Blank Ast 1 (CX) - Teamsters 2010
- Clerk SR/SCR (CX) - Teamsters 2010
- Chef 2 (PPSM)

Employees Excluded from Transitioning

Non-vacation accruing academics who are appointed on an academic-year basis are excluded from both systems.

Please Note: Some faculty are exempt from using a timekeeping system to report their own time; however, they must still use the timekeeping system to review and approve their direct employees' time.

Click the image for a larger view. The information is also listed beside.