What You Need to Know
In July 2026, a small group of approximately 1,500 employees with complex 24-hour shift pay requirements and schedule needs will transition to the CalKronos (UKG) timekeeping system.
Highlights of CalKronos
The CalKronos system introduces a modern, tile-based interface that maintains CalTime's familiar functionality while improving efficiency. Key features include:
- streamlined time-off management with employees requesting time off in the system
- mobile capabilities for system access from a mobile device
- automated timesheet integration
- robust scheduling features to manage teams
- self-delegation tool for supervisors to manage workflows when they are out
Additionally, the system provides supervisors and DTAs (Timekeepers) with enhanced reporting insights and increased flexibility in managing attendance data.
Official CalKronos Go-Live Dates
Mark your calendars! We are excited to confirm the official timeline for the CalKronos launch:
- Effective Date: The biweekly pay period beginning July 19.
- Cutover Week: Transition activities will begin the week of July 20.
- First approvals in CalKronos August 3, for Pay Period ending August 1
Employees Transitioning to CalKronos
All biweekly paid employees in the following Unions:
- Skilled Crafts (KB) - ACBCTC
- Service Unit (SX) - AFSCME
- Patient Care Technical (EX) - AFSCME
- Police Officers (PA) and Police Sergeants (SA) – FUPOA
Additional employees:
- Non-student UC Police Department (UCPD) employees who are paid bi-weekly
- These additional job titles in Student Affairs Dining Services:
- Blank Ast 1 (CX) - Teamsters 2010
- Clerk SR/SCR (CX) - Teamsters 2010
- Chef 2 (PPSM)
CalKronos Project Updates
Sneak Peeks
We started hosting sneak peeks of the new CalKronos system in April. For inquiries about scheduling a Sneak Peek for larger teams (10+ staff), please contact us at caltimetransition@berkeley.edu.
Did you miss the General Session Sneak Peeks? Review the slides to see what the new timekeeping system will look like.
Demonstrations
Below are overviews of the CalKronos features. Not everyone will have access to all of these features.
Employee - Timekeeping
Link to the Employee UKG Training library. Topics include:
- Timecard Overview for Employees 2:18
- Use the Punch Tile (2:38)
- Review the My Timecard Tile (0:40)
- Add a Punch and Comment to My Timecard (1:14)
- Cancel an Approved Time-off Request (0:50)
- Record Time with the Punch Tile (1:51)
- Submit a Time Off Request with the Accruals Tile (2:46)
- Enter a Missed Punch (1:18)
Link to the Basic Scheduling Employee training library. Topics include:
- Review the My Schedule Tile (1:32)
Manager - Schedules, Timekeeping, Delegation & Reports
Link to Basic Scheduling Manager training library. Topics include:
- Access Employee Schedules (2:39)
- Add a Paycode to a Schedule (2:11)
- Add a Schedule Pattern (1:44)
- Add a Schedule Transfer (1:26)
- Edit a Schedule Pattern (1:51)
- Enter Time Off (2:07)
- Enter Time Off for Part of a Shift (2:07)
- Manage Schedule Groups (1:05)
- Post and Unpost Schedules (1:22)
- Respond to Time-Off Requests (1:41)
- Use the Absence Calendar (1:09)
- Using Quick Actions in the Schedule (1:16)
Link to Timekeeping Manager training library. Topics include:
- Timecard Overview for Managers (1:46)
- Access Employee Timecards (1:49)
- Add a Missed Punch (1:06)
- Add a Paycode to Excuse an Absence (2:09)
- Add Comments and Notes to Timecards (1:01)
- Add Time Off for Exempt Employee (1:28)
- Approve an Individual Timecard (1:08)
- Make Historical Corrections (1:45)
- Remove a Double Punch (0:46)
- Resolve Timecards Exceptions (1:49)
- Respond to Timecard Corrections (1:06)
- Transfer Employee Time in the Timecard (2:25)
Link to the Solutions Essentials Managers training library. Topics include:
- Use the Control Center - Employee (view employee Notifications) (1:05)
- Use the Control Center - Manager (view manager-related Notifications) (1:21)
- Navigate the Home Page (2:48)
- Accept a Delegate Request (0:42)
- Create Hyperfind Queries (1:56)>
- Delegate Your Access (1:07)
- Review the Report Library and Run Reports (1:50)
- Review the Tile Library and My Charts (to add Tiles and charts to home page) (1:15)
- Switch Role to a Delegate (from your manager role) (0:56)