What You Need to Know
In May 2026, a small group of approximately 2,000 employees with complex 24-hour shift pay requirements will transition to the CalKronos (UKG) timekeeping system.
Employees Transitioning to CalKronos
All employees in these unions will transition to CalKronos:
- Skilled Crafts (KB) - ACBCTC
- Service Unit (SX) - AFSCME
- Patient Care Technical (EX) - AFSCME
- Police Officers (PA) – FUPOA
The following employees will also transition to CalKronos:
- All non-student employees in the UC Police Department (UCPD) who are paid bi-weekly
- Some additional job titles in Dining Services (Student Affairs - UKHDS), such as Chef 2 and Clerk SR/SCR
Highlights of CalKronos
Enhanced User Experience
Introduces a modern interface while maintaining familiar functions from the previous CalTime system.
Improved Look And Feel
Features a tile-based interface, which offers a modern and intuitive layout.
Expanded Reporting Options
Utilizes greater insights and flexibility for managing time and attendance data.
Streamlined Time-Off Management
Users will have the ability to request time off, and supervisors can approve these requests directly within the system.
Improved Workflow Efficiency
Supervisors will have the option to self-delegate tasks when necessary.
Enhances Supervisor Visibility
All supervisors in a unit can view all employees, enhancing operational oversight.
Training
CalKronos system training is coming in March 2026.
Demonstrations
Below are overviews of the CalKronos features. Not everyone will have access to all of these features.
Employee - Timekeeping
Link to the Employee UKG Training library. Topics include:
- Timecard Overview for Employees 2:18
- Use the Punch Tile (2:38)
- Review the My Timecard Tile (0:40)
- Add a Punch and Comment to My Timecard (1:14)
- Cancel an Approved Time-off Request (0:50)
- Record Time with the Punch Tile (1:51)
- Submit a Time Off Request with the Accruals Tile (2:46)
- Enter a Missed Punch (1:18)
- Time-Off Requests Mobile (2:40)
Link to the Basic Scheduling Employee training library. Topics include:
- Review the My Schedule Tile (1:32)
- Submit a Time Off Request (2:46)
Manager - Schedules, Timekeeping, Delegation & Reports
Link to Basic Scheduling Manager training library. Topics include:
- Access Employee Schedules (2:39)
- Add a Paycode to a Schedule (2:11)
- Add a Schedule Pattern (1:44)
- Add a Schedule Transfer (1:26)
- Edit a Schedule Pattern (1:51)
- Enter Time Off (2:07)
- Enter Time Off for Part of a Shift (2:07)
- Manage Schedule Groups (1:05)
- Post and Unpost Schedules (1:22)
- Respond to Time-Off Requests (1:41)
- Use the Absence Calendar (1:09)
- Using Quick Actions in the Schedule (1:16)
Link to Timekeeping Manager training library. Topics include:
- Timecard Overview for Managers (1:46)
- Access Employee Timecards (1:49)
- Add a Missed Punch (1:06)
- Add a Paycode to Excuse an Absence (2:09)
- Add Comments and Notes to Timecards (1:01)
- Add Time Off for Exempt Employee (1:28)
- Approve an Individual Timecard (1:08)
- Make Historical Corrections (1:45)
- Remove a Double Punch (0:46)
- Resolve Timecards Exceptions (1:49)
- Respond to Timecard Corrections (1:06)
- Transfer Employee Time in the Timecard (2:25)
Link to the Solutions Essentials Managers training library. Topics include:
- Use the Control Center - Employee (view employee Notifications) (1:05)
- Use the Control Center - Manager (view manager-related Notifications) (1:21)
- Navigate the Home Page (2:48)
- Accept a Delegate Request (0:42)
- Create Hyperfind Queries (1:56)>
- Delegate Your Access (1:07)
- Review the Report Library and Run Reports (1:50)
- Review the Tile Library and My Charts (to add Tiles and charts to home page) (1:15)
- Switch Role to a Delegate (from your manager role) (0:56)