What You Need to Know
In July 2026, a small group of approximately 1,500 employees with complex 24-hour shift pay requirements will transition to the CalKronos (UKG) timekeeping system.
Employees Transitioning to CalKronos
Employees in the following Unions:
- Skilled Crafts (KB) - ACBCTC
- Service Unit (SX) - AFSCME
- Patient Care Technical (EX) - AFSCME
- Police Officers (PA) and Police Sergeants (SA) – FUPOA
Additional employees:
- Non-student UC Police Department (UCPD) employees who are paid bi-weekly
- These additional job titles in Student Affairs Dining Services:
- Blank Ast 1 (CX) - Teamsters 2010
- Clerk SR/SCR (CX) - Teamsters 2010
- Chef 2 (PPSM)
Highlights of CalKronos
Enhanced User Experience with Familiar Functionality
Introduces an intuitive, tile-based layout that modernizes the user experience, without sacrificing familiar aspects of the CalTime system.
Streamlined Time-Off Management
Employees will have the ability to request time off in the system, and supervisors can approve or reject the request online or via a mobile device. Approved time-off requests move directly into the employee’s timesheet.
Improved Workflow Efficiency
Supervisors will have the option to self-delegate tasks when necessary by specifying the exact days for the delegation, such as a vacation or leave.
Expanded Reporting Options
Utilizes greater insights and flexibility for managing time and attendance data for both supervisors and DTAs (Timekeepers).
Training
CalKronos system training is coming in May 2026.
Demonstrations
Below are overviews of the CalKronos features. Not everyone will have access to all of these features.
Employee - Timekeeping
Link to the Employee UKG Training library. Topics include:
- Timecard Overview for Employees 2:18
- Use the Punch Tile (2:38)
- Review the My Timecard Tile (0:40)
- Add a Punch and Comment to My Timecard (1:14)
- Cancel an Approved Time-off Request (0:50)
- Record Time with the Punch Tile (1:51)
- Submit a Time Off Request with the Accruals Tile (2:46)
- Enter a Missed Punch (1:18)
Link to the Basic Scheduling Employee training library. Topics include:
- Review the My Schedule Tile (1:32)
Manager - Schedules, Timekeeping, Delegation & Reports
Link to Basic Scheduling Manager training library. Topics include:
- Access Employee Schedules (2:39)
- Add a Paycode to a Schedule (2:11)
- Add a Schedule Pattern (1:44)
- Add a Schedule Transfer (1:26)
- Edit a Schedule Pattern (1:51)
- Enter Time Off (2:07)
- Enter Time Off for Part of a Shift (2:07)
- Manage Schedule Groups (1:05)
- Post and Unpost Schedules (1:22)
- Respond to Time-Off Requests (1:41)
- Use the Absence Calendar (1:09)
- Using Quick Actions in the Schedule (1:16)
Link to Timekeeping Manager training library. Topics include:
- Timecard Overview for Managers (1:46)
- Access Employee Timecards (1:49)
- Add a Missed Punch (1:06)
- Add a Paycode to Excuse an Absence (2:09)
- Add Comments and Notes to Timecards (1:01)
- Add Time Off for Exempt Employee (1:28)
- Approve an Individual Timecard (1:08)
- Make Historical Corrections (1:45)
- Remove a Double Punch (0:46)
- Resolve Timecards Exceptions (1:49)
- Respond to Timecard Corrections (1:06)
- Transfer Employee Time in the Timecard (2:25)
Link to the Solutions Essentials Managers training library. Topics include:
- Use the Control Center - Employee (view employee Notifications) (1:05)
- Use the Control Center - Manager (view manager-related Notifications) (1:21)
- Navigate the Home Page (2:48)
- Accept a Delegate Request (0:42)
- Create Hyperfind Queries (1:56)>
- Delegate Your Access (1:07)
- Review the Report Library and Run Reports (1:50)
- Review the Tile Library and My Charts (to add Tiles and charts to home page) (1:15)
- Switch Role to a Delegate (from your manager role) (0:56)