Step-by-step printable job aids for supervisors
The following job aids will help supervisors manage biweekly and hourly paid employees. Employees may report time via a timeclock, personal computer or biometrics. In addition, some employees such as students are required to report time in "realtime," at the begining and end of their shift. Others may be record time "Anytime" through the biweekly pay period.
Video
- Introductory video: CalTime for Supervisors - Approving Employee Timecards (5:58 min.)
- NOTE: although the content is generally the same, the hyperfind selection at the beginning of this video has changed to prompt the supervisor to select biweekly or monthly. This update is not reflected in this video.
Introduction
- Supervisors of Biweekly paid employees complete user guide
- Logging in and navigating in CalTime
- CalTime icons and descriptions
- Delegated Supervisor Duties
- Paper timesheets
- Accessing and reviewing your own timecard
- Tips for Supervisors
Editing, Reviewing and Approving Timecards
- Default Home Page. Manage My Department and Approval Process
- Editing employee time and pay code amounts
- Entering time for employees with multiple jobs using the transfer function
- How to view and print employee timecards
- Clearing Timecard exceptions and errors
- Editing a meal deduction
- Audits
- Adding Comments
- Timekeeping edit slip for missed punches and leave requests for RealTime employees
Reporting
Scheduling
- Adding and removing a schedule
- Video: CalTime for Supervisors - Setting Up a Schedule (3:04 min.)