About CalTime

CalTime started as one of a set of Operational Excellence Program Office initiatives designed to enable Berkeley's long-term financial sustainability by providing effective and efficient administrative services in support of the campus mission. Exempt employees were introduced to CalTime in August 2012 followed by the transition of non-exempt employees in November 2014. Watch a video background on why the campus moved to CalTime>>

The CalTime project was designed to include:

  • Standardized timekeeping to replace Berkeley's multitude of outdated, mostly paper-based, timekeeping processes with a single, electronic system
  • Biweekly pay conversation for non-exempt (eligible for overtime) employees 
  • Pay for time recorded for non-exempt employees, meaning that non-exempt staff will be paid based on the hours recorded on their CalTime timecard
  • Factor leave accrual for both exempt staff and non-exempt employees. Factor leave accrual is a method that uses a factor rate (based on union contract or policy) multiplied by your hours on pay status (regular time worked, vacation) to calculate your sick and vacation leave accruals.

Vision: An electronic timekeeping system built upon labor and policy standards which enable campus employees to submit approved and accurate hours worked and/or leave to be paid.  

Mission: The mission is for the KRONOS system to be kept current with labor and policy pay rules and campus’s continuous participation in reporting and approving time in CalTime. We continue to excel by collaborating with employees, Human Resources, timekeepers, technical support and departments to maintain the system and ensure it is operating based on the approved scope and requirements provided.

Core Values:

  • Submission of time, review and approval of accurate time
  • System Stability
  • Partner with campus for continued system improvements

We include and excel, together....

We share a responsibility to maintain CalTime with several partners on campus.