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Frequently Asked Questions, Project Announcements, and Contact Information

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Frequently Asked Questions 

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What other UC locations are using the Time Reporting System (TRS)?

The UC locations using Time Reporting System (TRS) are:

UC Irvine (host of the system) UC Los Angeles UC Office of the President UC Davis UC Merced UC ANR (Agriculture and Natural Resources)

What are we calling these two new timekeeping systems?

Time Reporting System (TRS) is the name of the system that the majority of campus employees will use, including all student employees. TRS is planned to go live in October 2026.

CalKronos is the name for the system based on UKG’s Pro Workforce Management system. This is planned to go live in May 2026 and will support fewer than 2,000 employees.

Specifically those moving to CalKronos are:

Skilled Trades(KB) union members AFSXME (Service (SX) and Patient Care Technical (EX)) union members Nearly all the UC Police Department (PA & SA unions), excluding all student...

Which system will student employees use?

All student employees will use the Time Reporting System (TRS). Students often have multiple jobs, so it is important that the time is tracked for all their jobs in one system.

How does the Time Reporting System (TRS) handle time on call (TOC) for TX employees when there are different rates?

TRS captures reported hours and generates the corresponding Earn Codes (e.g., TOC=16) when the employee enters Time On Call (TOC) hours. The UCPath system then uses these Earn Codes to process the pay by applying the appropriate pay rate to calculate the final amount.

For example, if a TX employee reports 16 hours of Time On Call, TRS sends the TOC=16 code to UCPath, which then converts it into the correct payment for the employee.

The rate applied to the hours TRS sends for TOC is calculated at the UCPath level, and the rates used can be found in the...

Where does an employee find their union and Job Title information?

This information is available in UCPath and also in the Berkeley Regional Portal.

How accessible will the new timekeeping system be?

Selecting timekeeping systems that are accessible for our users was one of the goals of our project.

CalKronos is WCAG 2.1 compliant as delivered from UKG, the vendor. There will be another review by UC Berkeley to be sure the system meets our accessibility requirements. Time Reporting System (TRS) has been tested by UC Berkeley and it meets our required accessibility standards. TRS is also used by six other UC locations.

Where can I submit a question, share concerns, or provide feedback about the project?

Please email caltimetransition@berkeley.edu.

How will updates about this project be communicated?

We will provide regular updates through newsletters, meetings, web updates, and forums. You can also check the FAQ section for the latest information.

How can I get involved in the project as a Change Champion?

If you are interested in becoming a Change Champion for your department, please email caltimetransition@berkeley.edu and Jan Crosbie-Taylor, Change Manager, will get back to you.

How will I be affected by this change?

Timecard Responsibilities will typically remain the same: Employees will need to record time or leave as applicable, and approve their timecard by the approval deadline as usual. Supervisors will still need to review their employees’ timecards, confirm accuracy, and approve by the deadline.

New Systems, new job aids, and updated training: Users will be trained to access, navigate, and perform their timekeeping responsibilities within the new system.

Enhancements: You will experience a...

How will campus engagement be incorporated into the project?

The project team plans to engage with campus stakeholders to collect requirements, gather feedback, work together to design the optimal user experience, obtain support for user acceptance testing, provide updates, and ensure a smooth transition. This will involve:

Identifying stakeholders and building collaborative relationships to collect requirements

Providing regular communication through emails, forums, and web updates.

Collect feedback through surveys and focus groups.

Offering comprehensive training through user guides, videos, and dedicated support....

What were the main options considered for replacing CalTime?

These are the main options that were considered:

Selected Option: Implementing Time Reporting System (TRS) (a UC system hosted by UCI) for the majority of campus employees (92%) and CalKronos, a secondary solution, for specific groups like Housing and Dining, Police, and Skilled Crafts and Service workers (8%).

Other options reviewed and not selected: Implementing UKG PRO WFM, the replacement product offered by UKG for CalTime for the entire campus. PeopleSoft Fluid Timesheets Continuing the search for alternative 3rd party...

What are the goals of the new timekeeping system?

The primary goals include:

Streamlining the user experience for employees Providing better reporting capabilities Reliable system support and performance Enhancing accuracy in time tracking and ensuring timekeeping requirements align with UC Policy and regulatory requirements System solution can meet both functional and system requirements Ensuring one-time implementation and ongoing costs are cost-effective Eliminating existing customizations that are no longer necessary Eliminating the need for subsidiary time reporting methods and paper timecards

What is the timeline for implementing the new timekeeping system?

The project aims to have both new systems in place by Fall 2026.

Why is UC Berkeley replacing its current timekeeping system, CalTime?

The vendor for CalTime, UKG, is ending technical support for the platform in March 2027. This means no further updates, bug fixes, or support will be provided after that date, making it necessary for UC Berkeley to find a replacement solution.

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Project Announcements

1/29/2026 Your Time & Pay: Go Live Dates & Timekeeping Replacement Project Newsletter

10/27/2025 [INFO] Timekeeping Replacement Project Update fall 2025

4/24/2025 CalTime End User Survey Results collected in November 2024

11/18/2024 Project announcement to replace CalTime by Fall 2026

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Contact

If you have any questions, please email us at caltimereplacement@berkeley.edu.