Your time is your money. Keep track of it in CalTime.

Special Instructions for reporting time during Winter Curtailment 2023

Upcoming timekeeping deadlines for the biweekly pay periods will occur earlier than usual due to the holidays and the campus annual energy curtailment period. As a result, we need supervisors and biweekly paid employees to follow special instructions and deadlines in order to ensure their hours are recorded and paid on time.

For detailed information, please review the instructions on the Winter Curtailment webpage.

UAW Members now in CalTime 

As of September 1, 2023, Graduate Student Researchers and Academic Student Employees must use CalTime, Berkeley’s automated timekeeping system, to record their leave usage. The transition to CalTime was part of the system-wide standardization of timekeeping across all UC campuses for UAW members. Tracking time in the CalTime system has enabled additional UAW members (in addition to the Postdoctoral Scholars and Readers and Tutors that currently use CalTime) to join the rest of the campus in reporting leave taken, and in some cases hours worked (applicable to biweekly paid employees), and in approving their CalTime timecard each pay period.

Please review the frequently asked questions for more information about this change. You may also watch a brief video about CalTime for Exempt Employees (Job aid for supervisors). For questions not addressed in the FAQ, please email

Employee quick reference guides are also available to help you get started

CalTime is Berkeley's Timekeeping System

Whether you are an employee, supervisor, or timekeeper, explore our site to learn more about timekeeping with CalTime. Everyone is responsible for accurate timekeeping:

  • Employees report work and leave time on their timecards
  • Supervisors review and approve their employees’ timecards
  • Timekeepers sign off on their units’ timecards

Are you biweekly or monthly paid?

Biweekly Paid (report hours worked and leave taken)

Monthly Paid (report leave taken only)

Are you a supervisor?

Thank you for using CalTime!

Open link to online Caltime video tutorials

There are several training videos available to help employees and supevisors navigate in CalTime. Please visit the CalTime training page for a catalogue of available training videos.