Selecting timekeeping systems that are accessible for our users was one of the goals of our project.
CalKronos is WCAG 2.1 compliant as delivered from UKG, the vendor. There will be another review by UC Berkeley to be sure the system meets our accessibility requirements. Time Reporting System (TRS) has been tested by UC Berkeley and it meets our required accessibility standards. TRS is also used by six other UC locations.
TRS captures reported hours and generates the corresponding Earn Codes (e.g., TOC=16) when the employee enters Time On Call (TOC) hours. The UCPath system then uses these Earn Codes to process the pay by applying the appropriate pay rate to calculate the final amount.
For example, if a TX employee reports 16 hours of Time On Call, TRS sends the TOC=16 code to UCPath, which then converts it into the correct payment for the employee.
The rate applied to the hours TRS sends for TOC is calculated at the UCPath level, and the rates used can be found in the...
TRS: Cost-effective, meets most requirements, already in use by six other UC campuses, offers potential for greater control to implement new functionality in the future, tailored to Higher Education needs. Minor gaps that can be addressed. No request for proposal required. It’s a proven solution with a long track record pre-built for both non-represented and a majority of our represented employee collective bargaining agreements (i.e., as close to plug and play as you can get for a software implementation).
Feedback Collection and Involvement: Opportunities to ask questions, share concerns, and provide feedback throughout the project
Timecard Responsibilities will typically remain the same Employees will need to record time and or leave as applicable and approve their timecard by the approval deadline as usual. Supervisors will still need to review their employees’ timecards, confirm accuracy, and approve by the deadline.
The project team plans to engage with campus stakeholders to collect requirements, gather feedback, work together to design the optimal user experience, obtain support for user acceptance testing, provide updates, and ensure a smooth transition. This will involve:
Identifying stakeholders and building collaborative relationships to collect requirements
Providing regular communication through emails, forums, and web updates.
Collect feedback through surveys and focus groups.
Offering comprehensive training through user guides, videos, and dedicated support....
Selected Option: Implementing TRS (a UC system hosted by UCI) for the majority of campus employees (88%) and a secondary solution for specific groups like Housing and Dining, Police, and Skilled Crafts workers.
Other options reviewed and not selected:
Implementing UKG PRO WFM, the replacement product offered by UKG for CalTime for the entire campus.
PeopleSoft Fluid Timesheets
Continuing the search for alternative 3rd party timekeeping solutions via an...
