TRS (Time Reporting System) is UC Berkeley’s new system for reporting work hours and submitting timesheets. It will replace CalTime, the existing time reporting system, for all student employees beginning in October.
If you make an error on a past timesheet, ask your supervisor to recall it. Your supervisor will contact the Berkeley Regional Services (BRS) DTA/Timekeeper.
Your direct supervisor or designated approver will approve your timesheet by the biweekly deadline. You can see your timesheet status in the top right corner of your timesheet. Don't worry if your supervisor misses the approval deadline; TRS will automatically submit the timesheet.
Whenever you input new hours or make corrections, please click the “Save” button at the bottom of your timesheet regularly. Look for the small green bar to confirm that your changes were saved successfully.
TRS organizes multiple jobs into separate timesheets to help reduce confusion for students working multiple jobs. Please note that TRS flags overlapping time across multiple timesheets for an employee as an error.
There is a system validation that prevents submitting overlapping work hours across multiple jobs within the same pay period. A message will display: “You have entered hours that overlap with a shift on another concurrent job for the same pay period. You must remove the overlapping hours from the other timesheet before submitting this one.”
If students do not click 'Submit to Supervisor' on their timesheet, the supervisor can still access the timesheet, make edits, and approve the timesheet.
Students who do not click 'Submit to Supervisor' on their Timesheet will be shown an Acknowledgment action at the top of their TRS Home screen. They must acknowledge the time that the supervisor approved for them.
Yes! A Timesheet Identifier can be added in these cases. The Timesheet Identifier has a 15-character limit. Timesheet Identifiers can be added by the Department Time Administrator (DTA)/Timekeeper in Berkeley Regional Services (DTA).
