Feedback Collection and Involvement: Opportunities to ask questions, share concerns, and provide feedback throughout the project
Timecard Responsibilities will typically remain the same Employees will need to record time and or leave as applicable and approve their timecard by the approval deadline as usual. Supervisors will still need to review their employees’ timecards, confirm accuracy, and approve by the deadline.
The project team plans to engage with campus stakeholders to collect requirements, gather feedback, work together to design the optimal user experience, obtain support for user acceptance testing, provide updates, and ensure a smooth transition. This will involve:
Identifying stakeholders and building collaborative relationships to collect requirements
Providing regular communication through emails, forums, and web updates.
Collect feedback through surveys and focus groups.
Offering comprehensive training through user guides, videos, and dedicated support....
TRS: Cost-effective, meets most requirements, already in use by six other UC campuses, offers potential for greater control to implement new functionality in the future, tailored to Higher Education needs. Minor gaps that can be addressed. No request for proposal required. It’s a proven solution with a long track record pre-built for both non-represented and a majority of our represented employee collective bargaining agreements (i.e., as close to plug and play as you can get for a software implementation).
Selected Option: Implementing TRS (a UC system hosted by UCI) for the majority of campus employees (88%) and a secondary solution for specific groups like Housing and Dining, Police, and Skilled Crafts workers.
Other options reviewed and not selected:
Implementing UKG PRO WFM, the replacement product offered by UKG for CalTime for the entire campus.
PeopleSoft Fluid Timesheets
Continuing the search for alternative 3rd party timekeeping solutions via an...
UC Berkeley plans to transition the majority of campus employees to the Time Reporting System (TRS) hosted by UC Irvine (currently used by six other locations). A small subset of the campus with more complex 24-hour shift pay requirements will be transitioned to the Ultimate Kronos Group (UKG) replacement product known as PRO Workforce Management.
