Timecard Approval Deadlines

Approval Deadlines

Please note: Approval dates are subject to change during pay periods when a holiday occurs.

Biweekly Pay Period

Non-Exempt employees approve and submit a time-sheet every other week and supervisors approve the timesheet immediately after the biweekly pay period has ended.

Monthly Pay Period

Exempt employees approve and submit a time-sheet once per month and supervisors approve the timesheet typically on the 5th business day of the calendar month.

Subscribe to the CalTime Calendar on bCal

Please refer to the following instructions to automatically populate helpful reminders for these timecard approval due dates on your calendar:

Instructions

Step 1

Open up your bCal calendar at bcal.berkeley.edu

Step 2

Under Other Calendars, go to Subscribe to calendar

Step 3

Copy the appropriate calendar ID into the "add calendar" field and click enter

Step 4

The calendar will then appear in your Other Calendars list

Step 5

Select the Calendar ID for the calendar you want, and add to the text box as described in Step 3:

Non-Exempt EmployeesCalendar ID:

berkeley.edu_67517a566a575962@resource.calendar.google.com

Exempt Employees Calendar ID:

berkeley.edu_3136393237383031363137@resource.calendar.google.com

Supervisors of Non-Exempt Employees Calendar ID:

berkeley.edu_706165675a383674@resource.calendar.google.com

Supervisors of Exempt Employees Calendar ID:

berkeley.edu_39323434383232332d363137@resource.calendar.google.com

Employee Approval Reminder Emails

CalTime sends email reminders of upcoming timecard due dates to your preferred email address as listed in Blu. Please refer to the following instructions to change your preferred email:

  • Login to Blu at blu.berkeley.edu with your CalNet ID and Passphrase
  • In the Self Service pane, under Update Personal Information, click Email Addresses
  • Check the Preferred box for the email address you want to designate
    • If the address you want to use is not listed, click Add an Email Address
    • Please note: You must click Save for your changes to take effect