This reflects the current practice for most departments, where most non-exempt staff employees use computers and work a regular schedule. A smaller number of non-exempt employees are in departments where terminals have always been used or that lack easy access to computers. This smaller group will either start or continue to use CalTime on a real-time basis, recording the time they start and stop work as it happens.
It depends on whether you are “anytime” or “realtime”.
“Anytime” non-exempt employees will enter their hours worked and leave taken into CalTime using a computer at any time during the biweekly pay cycle. If you are “anytime”, we encourage you to record your time frequently or even daily, to make sure all hours and overtime are entered correctly. “Real-time” non-exempt employees (including student employees) will use CalTime on a real-time basis, meaning as soon as they start or stop work. Real-time employees are generally in departments where timekeeping terminals (time clocks) have...
No, not if you take your standard meal break. CalTime will automatically deduct that time (usually 30-60 minutes), and the length of your meal break will not change in CalTime from what it is now.
If you take a longer break, then yes, you do need to clock in and out. The time you record on the clock will override your standard meal break.
A regular lunch break period (usually 60 minutes, but can be adjusted by the department) has been pre-programmed so that the employee won’t need to record lunch breaks unless the time taken varies from the programmed time.
Non-exempt employees need to report when they start work, stop work, and in some cases when they transfer between jobs. How they do that will vary by unit. Employees need to check with their supervisors on the unit expectations. The system is pre-programmed for lunch periods, so employees will not need to “clock in and out” for lunch breaks, unless they vary from their standard lunch schedule. Most employees will use their desk computers to record their work time in CalTime. Terminals will be made available for those employees who do not have ready access to a computer.
CalTime has been designed to ensure that you will be paid accurately, every two weeks, for the hours you record on your CalTime timecard by the end of the biweekly pay cycle.
Fair Labor Standards Act (FLSA) regulations require non-exempt employees to track their hours worked so they can be paid overtime. To ensure that the University meets these regulations, non-exempt staff employees are required to report the actual time they have worked, and taken leave.
Recording the time they start work, stop work, and transfer between different jobs or contracts/grants if they have multiple jobs/assignments Recording leave taken (vacation, sick leave, etc.) Reviewing their timecard regularly and no later than last day of the pay cycle to make sure that all hours have been entered properly. Depending on departmental practices, they may need to approve their timecard at the end of the pay cycle.
Most non-exempt employees will use their desk computers to login to CalTime. Those who do not have ready access to a computer will swipe their ID card at a timekeeping terminal (time clock). In general, terminals are used in departments where employees lack ready access to computers or where terminals have been used successfully for many years. If you use a terminal now, you almost certainly will continue to use a terminal. Check with your supervisor if you’re not sure.
