The biweekly pay cycle is a two-week period that starts on a Sunday and ends on the second Saturday. At the end of each biweekly pay cycle, supervisors will have a short window – usually one working day – in which to approve all of their employees’ time cards. Usually, supervisors’ approval deadline will be at the end of the day on the Monday after each pay cycle; however, due to holidays, the approval day will vary.
Approving hours worked and leave taken is a basic responsibility of all supervisors. Failure to approve time cards by the deadline may affect whether employees are paid properly and on time.
CalTime offers supervisors a variety of reporting tools (called "genies") to help them keep track of employees’ time worked, any leave taken, and timecard approval. For example, if you are a supervisor, you can run a report that will let you see which of your employees have not yet approved their time cards, have missed a shift, have taken vacation leave, or have earned overtime, etc.
Supervisors’ timekeeping duties depend upon a number of factors, including the number of employees supervised, whether employees record their hours worked on a real-time basis, how complex their schedules and pay rules are, whether they will use computers or terminals (time clocks) to access CalTime, etc. Supervisors may need to:
Approve a single time card or multiple time cards at a time Add, correct, and delete entries by employees Add and delete comments on timecards Perform work rule and job, grant, or project transfers Remove timecard approval Create and edit schedules Generate...
Yes, as long as the unit’s timekeeper has not yet signed off and the supervisor approves of the change. To do so:
The employee should ask the supervisor to remove his/her approval, and the supervisor does so; The employee should remove his or her approval (if any), make the desired edits, and re-approve the time card; Then, the employee should ask the supervisor to re-approve the time card.
