Approving leave usage and hours worked is a basic responsibility of all supervisors. Timely approval and processing of timecards allows exempt employees to receive updated leave accrual balances for better vacation planning, supervisors to track unapproved leaves, and managers to track leave usage in limited categories such as Family Medical Leave. When non-exempt employees are added to CalTime in August, failure to approve timecards may affect whether employees are paid on time.
Supervisors can approve employee timecards for a given month any time from the 2nd through the 5th of the following month. For example, April timecards can be approved from May 2nd through May 5th.
CalTime sends out a monthly email reminder to alert supervisors of exempt employees that it’s time to approve timecards. This timecard approval reminder is sent to the supervisor’s preferred email address in Blu. Supervisors can also subscribe to the CalTime bCal Calendar or print out the schedule of CalTime Exempt Employee Timecard Due Dates. Information about both can be found on the...
When you approve exempt employees’ timecards, you are not verifying the leave balances. You are only verifying that the leave used by the employee that month is correctly entered on the timecard. This includes confirming the type and the amount of leave taken. If you believe that any leave balances are incorrect, please contact your unit’s timekeeper.
When you approve exempt employees’ timecards, you are only verifying that the leave used by the employee that month is correctly entered on the timecard. This includes confirming the type and the amount of leave taken.
