Access your CalTime timecard

Access is for exempt employees already using CalTime

If you are transitioning to CalTime and biweekly pay cycles on November 1, please visit the CalTime Practice Version (Sandbox) page.

Web (HTML) access (recommended)

Access Caltime online

Click the button above or visit/bookmark the site:

 For PC users, Internet Explorer is the preferred browser. For Mac, we recommend Firefox or Safari. Google Chrome is not supported at this time.

RDP access

Download an access application called a Remote Desktop Protocol (RDP) to your desktop and use it to log in to the system. Click on the PC or Mac RDP button below to download the appropriate RDP.  A link to instructions is below the button.


Download CalTime for PC

Windows instructions (.pdf)


Download CalTime for MAC

CalTime Practice Version

Moving to CalTime on November 1?  Get some practice on CalTime now. 

Try the CalTime Practice Version (Sandbox)

Web or RDP: which to use?

Employees can perform ALL CalTime functions using the WEB (HTML) version of CalTime. This is the recommended access method.

Supervisors can use the WEB (HTML) to access MOST CalTime functions, with the following exceptions:

  • Hyperfinds are limited and you won’t be able to modify your query
  • Reports you can run are limited to:
    • Accrual Balances and Projections
    • Accrual Detail
    • Badge Numbers
    • Employee Schedule (Monthly or Weekly)
    • Schedule by Labor Account (Weekly)
    • Timecard Audit Trail
    • Time Detail
    • Timecard Signoff/Approval Audit Trail 

Timekeepers need to access ALL CalTime functions, available ONLY via the RDP.

Both methods of accessing CalTime are secure. You can use either one, but you may notice that the screens look somewhat different. Check out our job aids for exempt employees and supervisors for step-by-step instructions for both access methods.


Contact the CalTime Help Desk:

  • Email:
  • Phone: (510) 664-9000; first press 1 for IT, then press 1 for Application Support, then press 2 for CalTime.