How is Holiday Pay Calculated for Non-Exempts

For Employees with 100% FTE

  • and a fixed code in UCPath, CalTime will automatically grant eight hours of holiday credit.
  • and a variable code in UCPath, CalTime will reference the prior two biweekly pay cycles and grant holiday credit based on the hours on pay status.
  • For employees that have multiple jobs with a combined total FTE equal to or greater than 50% and one appointment is fixed and the other is variable, CalTime will look at the prior two biweekly pay cycles and grant holiday credit based on the hours on pay status.

Note: A fixed or variable code is derived from the Full/Part field on the job data in WFA.

For Employees with less than 100% FTE

  • CalTime will look at the hours on pay status for the prior two biweekly pay cycles and prorate if necessary.
  • If two prior biweekly pay cycles are not available (i.e new hires) to look back on then CalTime looks at the FTE percentage in UCPath which must be a minimum of 50% in UCPath for holiday eligibility.

Note: there are circumstances based on union contracts and policy which require manual adjustments, such as leaves of absence. In those cases, timekeepers will adjust holiday as needed and a holiday report is provided.