Exempt employee timecards must be approved each month on the following dates: Employee approval by the 1st, supervisor approval by the 5th, and timekeeper sign-off by the 10th. If a due date falls on a weekend or holiday, please complete timecard on your last working day prior to it.
Exempt employees are required to enter leave taken in CalTime every month.
Exempt employees are required to approve their timecard for a given month by the 1st of the following month, whether they have taken any leave or not. Monthly approval due dates are published on the homepage of this website each month.
Clicking Save will record any entries or edits you have made to your timecard during that log-in. A best practice is to enter your leave throughout the month; you must click Save before you log out to record those entries. (If you ever enter leave time that you do not end up taking, remember to delete it by the end of the month.)
By clicking Approve, you are verifying that your entire timecard accurately reflects your use of leave time that month – either the amount and type of leave that you took, or the fact that you took none at...
No. Once your timekeeper signs off on a timecard (between the 6th and the 10th of each month), the timecard is locked to all changes, including employee approval. For this reason, be sure to complete and approve your timecard every month by the deadline. If you need to edit a timecard from a previous month, please contact your unit’s timekeeper to request a historical edit.